Use of University-Owned Vehicle Policy

The SAGU American Indian College administration determines the use of school vehicles. Maintenance personnel will assist in caring for all school vehicles by repairing or taking the vehicles to the proper authorized dealer or shop for needed repair.

School vehicles should not be used to run personal errands. Each department is responsible for his/her own travel needs. If a department’s hauling needs exceed the capacity of an automobile, a request can be submitted to the Student Development office for vehicle and trailer usage.

SAGU American Indian College is not able to provide transportation for personal reasons. No school owned vehicles may be loaned to any individual for any purpose.

Any person driving school owned vehicles must have a valid operator’s license and be at least 21 years of age with 3 years of driving experience.

SAGU AIC Passenger Van and SAGU AIC Truck’s Policy

Our business office in the lower level of the administration building handles the driver qualification processes…

1. All 12 or 15 passenger van drivers must be on an approved list of drivers for passenger vans. To become an approved driver the following requirements must be met:

• Must have a valid driver’s license.
• Must be at least 21 years of age.
• Must have 3 years of driving experience.
• Must complete a Passenger Van Safety Course administered by the Vehicle Coordinator.
• Must submit to motor vehicle review report and background check.

2. Once the above requirements have been met then that individual will be added to the list of drivers approved, and their name will be submitted to the insurance carrier.

3. This policy applies to both school owned vans and vans rented for use by the university.

STL Vehicle Policy

1. All STL vehicle drivers must be on an approved list. To become an approved driver the following requirements must be met in addition to the requirements listed above for SAGU AIC vehicles:

• Sign the Fleet Safety Program Acknowledgment Form
• Take and pass a driver training course (information provided at the time of application)

Check Out and Return Policy Approved drivers need to follow these steps to properly schedule, checkout, and return a school vehicle. 1. Reservations for any school vehicles must be made through email at least 48 hours prior to usage. Emails will be sent to the Director of Student Development, [email protected]. The email must include: A. What vehicle is being requested? B. The duration of time the vehicle will be used C. The destination D. The purpose for usage 2. If there is an available vehicle, the Director of Student Development will respond to vehicle request and confirm the vehicle request. Information will be provided on pick up time and where to retrieve vehicle keys. 3. When a vehicle is returned, the following items need to have been done: A. Complete sign in sheet which is located on the clipboard in the vehicle. You should have recorded dates used, name of approved driver, purpose of vehicle usage, starting mileage, and ending mileage. B. Clean vehicle (inside and out) C. Return with full tank of gas 4. Keys must be returned to the business office upon arrival. If arrival is after business hours/ weekends you must place the vehicle key in the BLACK lockbox which is mounted to the wall right outside the business office. (Please report all vehicle misusage to the Director of Student Development at [email protected])